Log in to your Zoom account with your myUTSA ID and Passphrase.

All UTSA students, faculty, and staff can use Zoom through a university-wide license. Recordings made with this tool are subject to the university's Student Privacy (FERPA) in Virtual Classrooms and Other Educational Recordings Consent & Release Decision Tree. Please review to ensure student privacy is protected.

The UTSA Zoom license will provision your UTSA email account with a Higher ED Pro Zoom account which includes:

• Up to 300 participants per meeting session with unlimited time
• Enhance collaboration with Polling, Breakout Group rooms, and Q&A
• Session recording and automatic transcription of meeting option for students to learn at their own pace
• Zoom enabled FERPA compliance and provides 256-bit AES encryption
• Single sign-on integration - UTSA ID username & password
• Integration with Blackboard LMS and Panopto video platform

1. On the left panel of your course click on the Zoom link.

2. Click on "Schedule a New Meeting"

3. Schedule your Zoom meeting and click Save.

1. Click green icon "Share Screen"

2. Select which window you would like to share

3. Click Share

4. To stop sharing click the red "Stop Share" button

In your Zoom meeting click "Share Screen"

In the following window:

1. Click checkbox next to "Share Sound"
2. Click on the screen you are wanting to share
3. Click Share

You can mute all participants that are already in the meeting as well as new participants joining the meeting.

1. Select Manage Participants

2. Select Mute All (NOTE: Muting all participants upon entry is recommended as a best practice.)

3. You will be prompted to Allow participants to unmute themselves. Uncheck the box to maintain control of mute functions in the meeting. Clicking Continue will mute all current and new participants.

If you notice that you are limited to only 40 minutes of a Zoom meeting please reach out to Academic Innovation at 210-458- 4520 or Email [email protected].

1. Click "More" on your Zoom meeting then click "Breakout Rooms"

2. Select the number of rooms you would like and we option you would like your participants to be assigned to a room.
3. Select how you want your breakout rooms to be assigned.
4. Click create

4. Click "Open All Rooms"

1. When you are ready to end your meting click the red "End" button on the lower left of the Zoom meeting

2. Click "End Meeting for All"

1. Log into Canvas, go into a course, and click "Zoom" in the left-hand menu

2. On Canvas Zoom Dashboard Click Previous Meetings

3. Then Click Report

4. Click "Export as CSV File" to download on the meeting you want.

5. The downloaded spreadsheet will contain the attendance sheet

Once the Zoom Recording has been stopped and the Zoom meeting has ended you will receive an email from Panopto that your meeting is ready. 

NOTE: All classroom recordings are considered educational records under FERPA. To ensure compliance, we highly recommend reviewing the UT San Antonio Student Privacy (FERPA) in Virtual Classrooms and Other Educational Recordings Consent & Release Decision Tree.