Log in to your Zoom account with your myUTSA ID and Passphrase.

All UT San Antonio students, faculty, and staff can use Zoom through a university-wide license. Recordings made with this tool are subject to the university's Student Privacy (FERPA) in Virtual Classrooms and Other Educational Recordings Consent & Release Decision Tree. Please review to ensure student privacy is protected.

The UT San Antonio Zoom license will provision your UT San Antonio email account with a Higher ED Pro Zoom account which includes:

• Up to 300 participants per meeting session with unlimited time
• Enhance collaboration with Polling, Breakout Group rooms, and Q&A
• Session recording and automatic transcription of meeting option for students to learn at their own pace
• Zoom enabled FERPA compliance and provides 256-bit AES encryption
• Single sign-on integration - UT San Antonio ID username & password
• Integration with Blackboard LMS and Panopto video platform

Zoom includes a variety of features to support online teaching, meetings, and collaboration. Browse the guides below for step-by-step instructions.

• Active Speaker
• Annotation
• Attendee Video or Microphone Off
• Dual Monitor
• Far End Camera Control
• Flip Camera
• Following Presenter's Cursor
• Joining a Meeting by Phone
• Mute All and Unmute All
• Optimizing Video Clip During Screen Sharing
• Pin Video
• Push to Talk
• Request Remote Control
• Sharing a Second Camera
• Sharing Your Screen
• Side-by Side Screen Share
• Simultaneously Share Multiple Screens
• Touch Up My Appearance
• Video Layout Options While Screen Sharing
• Video Layout
• Virtual Background
• Whiteboard

1. On the left panel of your course click on the Zoom link.

2. Click on "Schedule a New Meeting"

3. Schedule your Zoom meeting and click Save.

4. Explore these Zoom quick-start guides, teaching tips, and best practices for secure and engaging virtual classrooms.

• Best Practices: Tips and Tricks for Instructors
• Best Practices: Securing Your Virtual Classroom & Meetings
• Zoom Quick Start Guide

1. Click green icon "Share Screen"

2. Select which window you would like to share

3. Click Share

4. To stop sharing click the red "Stop Share" button

In your Zoom meeting click "Share Screen"

In the following window:

1. Click checkbox next to "Share Sound"
2. Click on the screen you are wanting to share
3. Click Share

You can mute all participants that are already in the meeting as well as new participants joining the meeting.

1. Select Manage Participants

2. Select Mute All (NOTE: Muting all participants upon entry is recommended as a best practice.)

3. You will be prompted to Allow participants to unmute themselves. Uncheck the box to maintain control of mute functions in the meeting. Clicking Continue will mute all current and new participants.

If you notice that you are limited to only 40 minutes of a Zoom meeting please reach out to Academic Innovation at 210-458- 4520 or Email [email protected].

1. Click "More" on your Zoom meeting then click "Breakout Rooms"

2. Select the number of rooms you would like and we option you would like your participants to be assigned to a room.
3. Select how you want your breakout rooms to be assigned.
4. Click create

4. Click "Open All Rooms"

1. When you are ready to end your meting click the red "End" button on the lower left of the Zoom meeting

2. Click "End Meeting for All"

1. Log into Canvas, go into a course, and click "Zoom" in the left-hand menu

2. On Canvas Zoom Dashboard Click Previous Meetings

3. Then Click Report

4. Click "Export as CSV File" to download on the meeting you want.

5. The downloaded spreadsheet will contain the attendance sheet

Once the Zoom Recording has been stopped and the Zoom meeting has ended you will receive an email from Panopto that your meeting is ready. 

NOTE: All classroom recordings are considered educational records under FERPA. Before recording, review the Student Privacy (FERPA) in Virtual Classrooms and Other Educational Recordings Consent & Release Decision Tree and the Zoom Cloud Storage Policy to help ensure compliance.